Book keeper / Administration Assistant – The One Love Project

Book keeper / Administration Assistant – The One Love Project

The One Love Project is excited to announce they have the following position available, to apply for the Book Keeper / Administration Assistant role please send a full CV to Leah Darby at

Working on our main site at Hollybrook in central Southend we have a role available for an experienced book keeper and administrator. Assisting our COO in all areas of finance and administration the role is part-time for 12 hours a week over a Monday, Wednesday and Thursday and remuneration is £10 per hour.

Applicants should have proven skills in book keeping,  excellent knowledge of Microsoft products, a keen eye for detail and a desire to work within the Charity environment.

The closing date is Jan 22nd

Job Description

Job Title: Book Keeping & Administration Assistant

Reports to: Chief Operations Officer

The overall purpose of the job: To carry out administration and book keeping functions for the Charity across all initiatives and provide timley and accurate information to senior management.

Key duties & responsibilities:

  • To ensure that the Hollybrook site administration office is maintained to the highest standard at all times
  • General administration assistance within the office environment including reordering of inventory and stationery items and ensuring forms for services and new volunteers are prepared in advance
  • Maintaining the charity’s financial records in line with the charity’s financial policy
  • Managing and processing Gift Aid applications and payments
  • Administration of the CRM system for service users and the SharePoint system for Volunteers, including data input and DBS applications.
  • Manning The One Love Project mobile phone during working hours
  • Managing incoming donations via Neighbourly and organising collections with the assistance of the collections coordinators
  • Managing social media enquiries
  • Producing and generating reports as requested by Senior Management


Experience & Skills required:

  • Book keeping and administrative experience
  • Highly skilled and competent with all Microsoft Office applications
  • Ability to prioritise and plan own workload
  • Strong attention to detail
  • Excellent interpersonal skills, both written and verbal
  • Excellent planning and organisational skills
Jamie Langstone